Occupancy is the starting point
Double occupancy usually means two people share, triple means three and quad means four. These labels do not by themselves describe the exact beds, layout or size of the room.
A quote may be priced per person based on a particular occupancy. When comparing, use the same number of people in the room and the same nights.
Ask about actual bedding
Confirm whether the room uses standard beds, extra beds or a sofa bed. Ask whether the proposed occupancy is permitted for that room type and whether the price includes all bedding charges.
For families travelling together, explain who needs to share with whom. Do not assume adjacent or connecting rooms are available; request confirmation if that matters.
Share ages at the enquiry stage
Discuss who shares each room and what bedding they need. You do not need to share passports in the initial enquiry form.
Ask how children affect the room occupancy and total. A general child label is less useful than the ages and room arrangement.
Put the agreed arrangement in writing
Before confirming, check the room count, occupancy, bedding, meals and any extras in the written quote. If a detail is still pending, ask when it will be confirmed.
A suitable arrangement is one the whole group understands. Your preference is a useful starting point; the final option depends on hotel availability.
